Aki Workflows

• 🧘 Automate, Optimize, and Stay in Control
• 🚀 Getting Started
• ✨ Creating and Managing Workflows
• Setting up a Workflow
• Workflows Tips
• 👀 Viewing Your Active Workflows
• 🏗️ Using Workflow Templates
• 🗓️ Schedule & Task Management
• 📌 Smart Scheduling & Time Optimization
• 🌤️ Personalized Reminders & Alerts
• ❓FAQs

🧘 Automate, Optimize, and Stay in Control

Take charge of your recurring tasks and routines with Aki Workflows. Whether you need reminders, updates, or smart notifications, Aki helps you stay on top of your tasks and events effortlessly.

💡Imagine having Aki automatically:

• ☀️ Deliver your daily weather forecast each morning
• 📅 Review your schedule for conflicting events
• 💰 Monitor Bitcoin prices and alert you when it drops below $80k
• 📊 Provide a daily overview of your schedule
• 🏃‍♂️ Check tomorrow's weather and schedule your morning run
• ⏰ Replan your overdue tasks

🚀 Getting Started

Here’s how to get started with Workflows:

1. Navigate to Settings > Aki Workflows

Here, you’ll see the Aki Workflows Settings Page which is your centralized settings page for managing your workflows and automations

2. Browse existing workflows or tap "Start from Scratch" to create your own workflows
3. Customize triggers, actions, and conditions
4. Save and let Aki handle the rest!

✨ Creating and Managing Workflows

Here’s how to create and customize a workflow:

Setting up a Workflow

Title – Give your workflow a clear name that describes its purpose and you can also choose an emoji that visually represents it

Prompt – Define what Aki should say or do when the workflow runs

Status – Enable or disable the workflow anytime

Time – Set the exact time you want Aki to execute the workflow

Recurrence – Choose how often it should run (daily, weekly, custom recurrence)

Save – Once you're happy with your setup, hit Save to activate it!

Workflows Tips

💬 Quick edits with Aki – Create or modify workflows directly in your chat with Aki

☝️ Keep it simple – Create separate workflows for each task to ensure clarity and avoid confusion

🔔 Merged Messages – Workflows scheduled at the same time or within a 15-minute window will be combined into a single message, ensuring you stay informed without unnecessary notification overload

💡 Smart send – Aki only sends messages when they’re relevant and useful, avoiding unnecessary notifications.

👀 Viewing Your Active Workflows

The Active Workflows section gives you a clear overview of all the workflows and automations that are currently running. This makes it easy to track what’s automated, manage settings, and make quick adjustments when needed.

🏗️ Using Workflow Templates

Not sure where to start? Use a template! Browse pre-made workflows designed for common use cases, select a template that fits your needs, customize the details and activate it instantly ✨  Here are a couple of workflow ideas to get you started:

🗓️ Schedule & Task Management

• Provide a daily overview of my schedule → Get a quick summary of your day, including meetings and tasks
• If I have overdue tasks, propose a new time to work on them → Stay on top of deadlines by rescheduling overdue tasks
• Check if Inbox has more than 10 tasks and remind me to clear it → Keep your task list clean and manageable
• Show me the most important tasks in my Inbox and Today pages → Prioritize what truly matters

📌 Smart Scheduling & Time Optimization

• Alert me if I have overlapping meetings → Avoid scheduling conflicts with real-time alerts
• Suggest gym times based on my schedule and preferences → Fit workouts into your busy routine
• Add breaks between events if I have more than 3 hours of meetings today → Prevent burnout with strategic breaks

🌤️ Personalized Reminders & Alerts

• Share the weather forecast for today → Plan your day based on the latest weather updates
• Suggest outdoor exercise if the weather is good → Stay active with timely workout suggestions
• Remind me to check in and prepare for upcoming flights → Never miss an important trip
• Remind me to buy birthday presents → Stay thoughtful with timely gift reminders
• Remind me to stay hydrated → Get gentle nudges to drink water throughout the day
• Monitor Bitcoin price and notify me if it drops below $80K → Stay updated on cryptocurrency trends.

With these pre-built workflows, Aki helps you stay proactive, focused, and stress-free. Try them out or create your own customized workflow! 🚀

Templates help you get up and running quickly without building from scratch. We’re always expanding our library of templates, so if you have an idea for a useful workflow, let us know! Your feedback helps us create even better automation and workflow options! 🤩

Important Notes ℹ️

1. If multiple automations run within 15 minutes of each other, Aki will smartly combine them into a single message to avoid spam.
2. Response Handling 🤔: Automations will run until they produce output text. If Aki needs additional information (like your location for weather updates), you'll receive that question as the automation output.

❓FAQs