- Folders: High-Level Categories
- Suggested Folders:
- Projects: Mid-Level Organization
- Suggested Projects:
- Sections: Structure Your Workflows
- Suggested Sections:
- Tags: Add Context Across Tasks
- Suggested Tags:
- Best Practices
For teachers managing lesson planning, grading, and student interactions while keeping personal tasks organized, Akiflow’s Folders, Projects, Sections, and Tags offer a powerful way to help you stay organized and on top of your tasks. Here's how you can use them effectively:
Folders: High-Level Categories
Folders represent the primary areas of focus in your professional and personal life.
Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.
Suggested Folders:
- Personal: For non-work-related activities and tasks
- Teaching: Core teaching responsibilities like lesson planning and grading
- Professional Development: For learning opportunities, certifications, and growth
- Extracurriculars: Managing clubs, events, and other school activities
Projects: Mid-Level Organization
Use 
Projects to focus on specific areas of your professional and personal life. Projects make tasks actionable and trackable.
Assign tasks to specific projects for clear segmentation. Projects can be color-coded and can have different emojis for visual organization.
Suggested Projects:
- Personal Folder:
- Projects: “Health & Wellness,” “Hobbies”
- Teaching Folder:
- Projects: “Lesson Planning,” “Classroom Management”
- Professional Development Folder:
- Projects: “Certifications,” “Workshops”
- Extracurriculars Folder:
- Projects: “Club Activities,” “Event Planning”
Sections: Structure Your Workflows
Break projects into phases, categories, or stages using sections to make workflows more manageable.
Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.
Suggested Sections:
- Fitness Project:
- Sections:
- Exercise Plans
- Meditation Sessions
- Lesson Planning Project:
- Sections:
- To Plan: Topics and lessons to create
- In Progress: Currently developing
- Workshops Project:
- Sections:
- Upcoming Workshops – Sessions you’ve registered for or plan to attend
- Preparation – Materials to review or create before the workshop
- Action Items – Tasks or strategies to implement based on what you learned
Depending on your preferences, you can also use Tags for these instead of Sections
Tags: Add Context Across Tasks
Tags add flexibility and allow you to categorize tasks across projects for quick filtering and prioritization.
You can add multiple tags to a single task for cross-referencing and clarity (i.e. a tasked tagged both as To Review and Research). You can also filter asks by tags to quickly find related items.
Suggested Tags:
- To Prepare: For tasks requiring materials or setup
- To Discuss: Topics for team meetings or parent conferences
- To Review: Lessons or content to proofread
Best Practices
- Integrate and automate where possible: Sync Akiflow with platforms like Notion to seamlessly pull in tasks and schedules and keep your workflow centralized in one place
- Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent
- Review regularly: Use daily and weekly Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities and deadlines
When planning your tasks, use Akiflow’s 
Task Deadline or Task priorities features on top of our suggestions above to ensure that you never miss submissions, stay organized and prioritize effectively.