- ❓What are Time Slots?
- 🆕 How to create Time Slots
- 🔎 Features
- ☑️ Add tasks to Time Slots
- ✏️ Edit Time Slot
- ⚙️ Settings
- 🙋🏻♀️ FAQ
Check how Stefania, our Head of Product, uses them!👇
❓What are Time Slots?
Time Slots are your new best friend in Akiflow. Think of them as containers within your calendar where you can neatly organize your tasks. Whether you're planning your day or setting aside time for specific activities like admin work or fundraising, Time Slots have got you covered.
🆕 How to create Time Slots
There are 3 ways to create a Slot:
- Hold
Option ⌥* and design the slot in the calendar. You can customize this option in Settings > Shortcuts - Right-click on calendar:
- Click on the calendar to start creating a task/event and switch to Slot
*Alt on Windows
There are 2 ways to create a new project-specific Time Slot. Both ways, new tasks added to the slot will inherit the project and its name as the title.
- From the Menu: Drag and drop a project directly from the menu to the calendar.
- From the Project Page: Click on the “Slot” icon and drag it onto the calendar.
🔎 Features
☑️ Tasks
The appearance of a Slot is not affected by the time, duration, or project of its tasks. Tasks within a Slot are sorted by their planned time.
In the task list, you can see if a task is inside a Slot by the presence of the Slot icon and the color associated with that Slot.
🗓️ Date & Time
Time Slots have a specific date, time, and duration.
🔁 Recurrence
Slots can be set to recur, just like tasks and events.
You can have recurring tasks inside a recurring Slot: select “Copy the Slot recurrence” to always find this task in the slot.
Editing the Slot’s date and time will also affect the tasks inside.
🔓 Lock Option
Just like tasks, you can lock your Time Slot to a specific calendar account.
🟣 Projects & Color Coding
You can assign 
Projects to Time Slots.
The project will automatically color-code the Slot in the calendar for easy identification.
Tasks assigned to a time slot automatically inherit its project.
✨ Magic Button
Use "Replan Undone Tasks" to seamlessly move the tasks your didn’t complete. Akiflow will suggest you the next slots of the same series or with the same project already planned in your calendar.
🎯 Focus mode:
Hit the shortcut F to open a new column for a wider view of your work.
Adjust the pinned slots column to create the optimal view tailored to you:
🔢 Task Countdown
The number of tasks within a Time Slot is visible on the calendar and decreases as you complete them.
Completed tasks are moved to the bottom of the tasks list inside the Slot.
✅ Completion bar
You can see a task completion bar at the bottom of the Time Slot.
☑️ Add tasks to Time Slots
- Drag & Drop: simply drag tasks into a Time Slot.
- Inside the Slot: use the shortcut
Cto jump to the 'Add New Task' box within the Time Slot.
- Command bar: use
Pon a task to open the plan command. Type the name of the slot or its project to see all the related slots available for you to plan your tasks in.
✏️ Edit Time Slot
You can edit a Slot in different ways:
- Drag&drop: move a Slot in the calendar to replan the slot and its tasks.
- Select a Time Slot and open Command Bar to edit the Slot and the tasks within them.
- Right-click on a Time Slot to open this menu:
⚙️ Settings
- Go to Settings > Time Slots to:
- Set their Default Duration
- Lock Behavior: Decide what happens when you lock a Time Slot in the calendar.
- Go to Settings > Notifications to customize your Slot notifications
