- Folders: High-Level Categories
- Suggested Folders:
- Projects: Organize Your Design Work
- Suggested Projects:
- Sections: Structure Your Creative Workflow
- Suggested Sections:
- Tags: Add Context Across Tasks
- Suggested Tags:
- Best Practices
For Designers managing creative projects, client requests, and team collaboration, Akiflow’s Folders, Projects, Sections, and Tags offer a comprehensive framework to streamline workflows and stay focused on creativity.
Folders: High-Level Categories
Think of folders as the overarching categories that group related projects, helping you organize at the macro level.
Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.
Suggested Folders:
- Personal: Non-work-related tasks to maintain a balanced life
- Work: Group all tasks related to your job
Projects: Organize Your Design Work
Use 
Projects to focus on specific areas of your design workflow. Projects keep your work actionable and trackable.
Assign tasks to specific projects for clear segmentation. Projects can be color-coded and can have different emojis for visual organization.
Suggested Projects:
- Personal Folder:
- Projects: “Hobbies”, “Health & Wellness”, “Financial Planning”
- Work Folder:
- Projects: “Website Redesign”, “Brand Refresh”, “Social Media Content”
Sections: Structure Your Creative Workflow
Break projects into stages, categories, or workflows using sections to maintain clarity and momentum.
Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.
Suggested Sections:
- Health & Wellness Project:
- Sections:
- Exercise Plans
- Meditation Sessions
- Meal Prep
- Website Redesign Project:
- Sections:
- Research & Inspiration
- Wireframes & Prototypes
- Client Feedback
- Brand Refresh Project:
- Sections:
- Moodboards
- Logo Variations
- Typography & Colors
- Social Media Content Project:
- Sections:
- Ideas & Concepts
- Draft Designs
- Review
Depending on your preferences, you can also use Tags for these instead of Sections
Tags: Add Context Across Tasks
Tags add flexibility by categorizing tasks across projects and helping you track their progress or purpose.
You can add multiple tags to a single task for cross-referencing and clarity (i.e. a tasked tagged both as WIP and Client Feedback). You can also filter asks by tags to quickly find related items.
Suggested Tags:
- Research: Tasks involving gathering inspiration, trends, or competitive analysis
- WIP: Mark tasks that are actively being worked on
- In Review: Use this tag for tasks awaiting feedback from clients or team members
Best Practices
- Integrate and automate where possible: Sync Akiflow with platforms like Jira or Linear to seamlessly pull in tasks assigned to you and keep your workflow centralized in one place
- Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent
- Review regularly: Use daily and weekly Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities (or to track and continue building your portfolio)
When planning your tasks, use Akiflow’s 
Task Deadline or Task priorities features on top of our suggestions above to ensure that you never miss follow-ups, stay organized and prioritize effectively.