- Folders: High-Level Categories
- Suggested Folders:
- Projects: Mid-Level Organization
- Suggested Projects:
- Sections: Actionable Grouping
- Suggested Sections:
- Tags: Context and Prioritization
- Suggested Tags:
- Best Practices
For Founders and C-level executives juggling multiple responsibilities, Akiflow’s Folders, Projects, Sections, and Tags provide a structured, scalable way for you to manage tasks and stay focused on priorities. Here's how you can combine them for maximum productivity:
Folders: High-Level Categories
Think of folders as the domains or areas of your life or work. They group related projects, helping you stay organized at the macro level.
Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.
Suggested Folders:
- Personal: Separate non-work items to keep track of what’s going on in your personal life and to maintain balance
- Work: Group all professional tasks
- Departments: Create folders for areas like "Marketing," "Finance," "Operations," etc., if you oversee multiple functions
Projects: Mid-Level Organization
Within each folder, use 
Projects to focus on specific initiatives or goals. Projects ensure that the tasks involved in the different areas of your life remain actionable and progress is trackable.
Assign tasks to specific projects for clear segmentation. Projects can be color-coded and can have different emojis for visual organization.
Suggested Projects:
- Personal Folder:
- Projects: "Vacation Planning," "Workouts”, “Hobbies”, “Bucket List”
- Work Folder:
- Projects: “Admin”, "Strategy," “Finance”, “Product”, "Board Meetings," "Operations."
- Marketing Folder:
- Projects: "Product Launch Campaign," "Brand Refresh."
Sections: Actionable Grouping
Break Projects into phases, stages, categories, or workflows using sections. These help you focus on what’s most relevant within a Project.
Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.
Suggested Sections:
- Vacation Planning Project:
- Sections:
- Research
- Bookings
- Packing List
- Hobbies Project:
- Sections:
- Ideas
- Learning Goals
- Supplies Needed
- Strategy Project:
- Sections:
- Key Objectives
- Competitive Research
- Next Steps
- Operations Project:
- Sections:
- Process Improvements
- Hiring Plan
- Product Launch Campaign Project:
- Sections:
- Creative Assets
- Campaign Planning
- Performance Tracking
- Board Meetings Project:
- Sections:
- Agenda Prep
- Open Questions
- Follow-Up Actions
Tags: Context and Prioritization
Tags add a flexible, cross-cutting layer of organization. Use Tags to track task status, context, or responsibility, independent of folders or projects.
You can add multiple tags to a single task for cross-referencing and clarity (i.e. a task tagged both as To Delegate and Marketing). You can also filter tasks by tags to quickly find related items.
Suggested Tags:
- To Book: Tasks that require reservations
- To Buy: Supplies or tools needed
- To Watch/Read: Tutorials, videos, or guides
- To Delegate: Tasks you plan to assign
- Delegated: Tasks already assigned—track progress here
- To Discuss: Items to address in meetings or 1:1s
- Waiting For/Follow Up: Tasks that have external dependencies or where you’re waiting for a response from others
When planning your tasks, use Akiflow’s 
Task Deadline or Task priorities features on top of our suggestions above to ensure that you stay organized and you prioritize effectively.
Best Practices
- Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent.
- Review regularly: Use daily and weekly Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities.