- Folders: Organize by workstreams
- Suggested Folders:
- Projects: Break down key focus areas
- Suggested Projects:
- Sections: Structure workflows within projects
- Suggested Sections:
- Tags: Add context and prioritize tasks
- Suggested Tags:
- Best Practices
For Developers managing coding tasks, bug fixes, and software deployments, Akiflow’s Folders, Projects, Sections, and Tags offer a powerful system to keep tasks organized, ensure nothing falls through the cracks, and prioritize efficiently.
Here’s how to set up and maximize Akiflow for your development workflows:
Folders: Organize by workstreams
Folders provide a high-level grouping of your tasks, keeping projects and responsibilities organized across different areas of focus.
Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.
Suggested Folders:
- Personal: Separate personal projects or learning initiatives
- Work: Group all tasks related to your job
- DevOps: Focus on tasks involving infrastructure, CI/CD pipelines, and deployments
- Bug Tracking: Centralize bug-related tasks to stay on top of fixes and improvements
- Learning: Organize tasks for upskilling, learning new languages, or exploring new tools
Projects: Break down key focus areas
Projects allow you to drill into specific initiatives, coding tasks, and deliverables, ensuring each piece of your work remains actionable and organized.
Assign tasks to specific projects for clear segmentation. Projects can be color-coded and can have different emojis for visual organization.
Suggested Projects:
- Personal Folder:
- Projects: “Hobbies”, “Health & Wellness”, “Financial Planning”
- Work Folder:
- Projects: "Testing," "Code Reviews"
- DevOps Folder:
- Projects: "CI/CD Pipelines," "Server Maintenance"
- Bug Tracking Folder:
- Projects: "Critical Bugs," "Minor Bugs," "Regression Issues"
- Learning Folder:
- Projects: "Tutorials," "Certifications"
Sections: Structure workflows within projects
Sections allow you to organize tasks within a project into actionable workflows, phases, or priorities, making it easier to focus on current work while keeping an eye on next steps.
Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.
Suggested Sections:
- Health & Wellness Project:
- Sections:
- Exercise Plans
- Meditation Sessions
- Meal Prep
- CI/CD Pipelines Project:
- Sections:
- Deployment:
- Monitoring
- To Improve
- Tutorials Project:
- Sections:
- Practice Tasks
- Resources
Depending on your preferences, you can also use Tags for these instead of Sections
Tags: Add context and prioritize tasks
Tags add flexibility by allowing you to track cross-project contexts like task status, priority, or ownership.
You can add multiple tags to a single task for cross-referencing and clarity (i.e. a tasked tagged both as Bug Fixing and Next Release). You can also filter asks by tags to quickly find related items.
Suggested Tags:
- Bug-fixing: Use for tasks related to addressing bugs, across any project
- MR: Tasks requiring a Merge Request review or approval
- Next Release: Tasks planned for the upcoming product release
- To Review: Tasks awaiting review (code, testing, or QA)
- Refactor: For tasks involving code clean-up or optimization
- Waiting For: Tasks blocked or pending an external dependency (e.g., feedback, approvals)
Best Practices
- Integrate and automate where possible: Sync Akiflow with platforms like Jira or Linear to seamlessly pull in tasks assigned to you and keep your workflow centralized in one place
- Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent
- Review regularly: Use daily and weekly Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities (or to track and continue building your portfolio)
When planning your tasks, use Akiflow’s 
Task Deadline or Task priorities features on top of our suggestions above to ensure that you never miss follow-ups, stay organized and prioritize effectively.