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Researchers

For researchers managing multiple studies, literature reviews, and academic writing, Akiflow’s Folders, Projects, Sections, and Tags provide a structured and streamlined approach to staying on top of complex research workflows. Here’s how to optimize Akiflow for your needs:

Folders: High-Level Categories

Folders help you organize your tasks at a high level, separating different areas of focus within your research work and personal life.

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Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.

Suggested Folders:

Personal: For non-work-related activities or commitments
Research Projects: Main ongoing research work
Publications: Tasks related to writing, editing, and submitting papers
Professional Development: For learning opportunities, certifications, and academic growth

Projects: Mid-Level Organization

Use Projects to focus on specific areas of your professional and personal life. Projects make tasks actionable and trackable.

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Assign tasks to specific projects for clear segmentation. Projects can be color-coded and can have different emojis for visual organization.

Suggested Projects:

Personal Folder:

Projects: "Fitness," "Hobbies"

Research Projects Folder:

Projects: "Primary Study," "Grant Proposals," "Collaborative Research"

Publications Folder:

Projects: "Literature Review," "Manuscript Drafting," "Journal Submissions"

Professional Development Folder:

Projects: "Conferences," "Certifications," "Workshops"

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Sync Akiflow with tools like Notion or ClickUp to seamlessly pull in tasks assigned to you and keep your workflow centralized in one place

Sections: Structure Your Workflows

Break projects into phases, categories, or stages using sections to make workflows more manageable.

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Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.

Suggested Sections:

Fitness Project:

Sections:

Exercise Plans
Meditation Sessions

Primary Study Project:

Sections:

Data Collection
Write-Ups

Journal Submissions Project:

Sections:

To Draft
To Edit
Revisions

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Depending on your preferences, you can also use 🏷️Tags for these instead of Sections

Tags: Add Context Across Tasks

🏷️Tags add flexibility and allow you to categorize tasks across projects for quick filtering and prioritization.

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You can add multiple tags to a single task for cross-referencing and clarity (i.e. a tasked tagged both as To Draft and Write-Ups). You can also filter asks by tags to quickly find related items.

Suggested Tags:

To Read: Articles, journals, or reports to review
To Analyze: Data sets or results that need interpretation
To Review: Papers, proposals, or submissions needing revision or review

Best Practices:

Integrate and automate where possible: Sync Akiflow with platforms like Notion to seamlessly pull in tasks and schedules and keep your workflow centralized in one place
Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent
Review regularly: Use daily and weekly ☀️Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities and deadlines

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When planning your tasks, use Akiflow’s Task Deadline or 🚩Task priorities features on top of our suggestions above to ensure that you never miss follow-ups, stay organized and prioritize effectively.